Tasks 1 0 3 – Manage Your Daily Tasks

While there is no magic formula to managing your time seamlessly, here are 8 ways to improve your time-handling skills to accomplish more on your to-do list.' />

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Manage Your Tasks by Dividing Your Day into 10 Chunks. Of course, it helps if you have enough control over your daily schedule to follow a 100-minute work session with a 100-minute break.

As a small business owner, you must have fallen into the trap of having to juggle many tasks in a limited time.

• A lot of people see time management as a super-power – there's surely no way that a mere mortal could fit it all in between 9 and 5! But effectively organizing your daily schedule at work is simple if you have a plan, and it's a skill that anyone can learn. These four guiding principles will help you while organizing your daily schedule.
• If you are looking for a way to easily manage your daily tasks by using a task management app, here are eight tech tools that help you tame tasks and recapture time. My clients are continually coming to me for advice on ways they can become more organized and productive in their small businesses and what tech tools they should consider using.

While there is no magic formula to hitting the right balance and managing your time seamlessly, you can improve your time-handling skills to accomplish more tasks on your to-do list.

Here are some ways to help you keep everything in check when working on multiple projects at the same time.

1. Make a to-do list before you start your day

We get so preoccupied while working on multiple tasks, that we usually tend to undervalue the importance of a to-do list. Although most things in the business world are highly unpredictable in nature, and things can change every second, developing a to-do list can help you clearly define your ideas, visualize your thoughts and work towards your ultimate goal.

Keep in mind that you may have to modify your to-do list as the day progresses. You can also jot down all the important assignments the night before, wake up with a fresh start, and focus on delivering the best results.

2. Determine urgent VS. important

As unusual as it may sound, once the deadlines start approaching, it may be difficult to see the wood from the trees. We get so overwhelmed with everyday tasks that we sometimes fail to see which tasks require immediate attention. By immediate attention, we mean the tasks that will have a detrimental impact on the entire project if not completed and possibly lead to failure.

Prioritize, prioritize, prioritize. Determine the urgent tasks, and handle the burning issues before answering an endless list of emails and returning less timely calls.

Also, don't try to avoid dealing with urgent problems because you want to run from an uncomfortable situation. For example, if one of your clients is complaining about your service because he has an issue with the application, you need to deal with the problem immediately and suggest a possible satisfying solution. You don't want to keep your client waiting as they will easily become upset and maybe even decide to stop using your services. Techsmith snagit 2018 2 3.

These kinds of issues aren't going to solve themselves and will often eat at you. Then, you won't be able to concentrate on critical tasks.

3. Schedule time for interruptions

From endless notifications coming from either social media, your cell or people, there are many interruptions that can break your focus. While it is necessary to prioritize your daily tasks, it's also important to allocate some time for the concerns that interrupt your creative workflow.

Plan some time, an hour or even two, and name it 'office hours.' During the office hours, leave all the communication channels open, and start handling the information coming from the outside world. This way, you can focus your attention on the real work, and minimize the time wasted doing less relevant things.

4. Create an email-free time of the day

Julie Morgensen, the author of the book 'Never check email in the morning,' suggests setting aside at least one hour a day when you won't be checking your emails. She also claims that the best time to do it is early in the morning when we are energized and enthusiastic enough to work on the high priority tasks instead of randomly answering our emails.

5. Time-box your tasks

The easiest way to fight the panic that results from looming deadlines is to create fixed time slots, and adhere to them. This is called time-boxing. Time-boxing helps you to get the work done in time and prevent your tasks from dragging on and on. No matter whether your deadline is in a day or in a month, the time you will need to accomplish your task depends on the time you give yourself. Naturally, make sure you set a time that is achievable, and strive towards successfully meeting your deadlines.

6. Upgrade your skillset

If you want to increase your output, consider investing in your and your team's knowledge and skills.

By upgrading your skills, you will be able to manage your tasks more efficiently and effortlessly, boost the overall productivity and get the most of your team. For example, if you wish to produce more pieces of good quality content per day, you should read about new writing techniques, and keep up with trends by reading A-list personal development blogs.

7. Invest in time management tools

With the rise of technology, it's almost unimaginable to handle multiple tasks without using some time management or communication tools, such as Slack or Hubstaff. Also, if you want to minimize your time organizing files and documents, consider using tools like Dropbox and OneDrive.

You should do an extensive research, review the best project management tools, and choose the one that fits your workflow. If you're working on a weekend project, something like Trello will suffice. However, if your projects last for several months or even longer, then you should look more at tools like Active Collab and Basecamp.

A project management tool can help you and your team save a noticeable amount of time every day by creating a more efficient workflow. It will allow you not only to communicate but also share images and brainstorm ideas in a matter of seconds. It can also help you and your team stay on the same page, focusing on meaningful work.

You shouldn't limit yourself only to PM and communication tools. Identify the repetitive tasks that take a notable amount of your time, and look for apps that can help you work more efficiently.

8. Be realistic

Know your limitations. Taking the ever-increasing demand of the market into account, it's very hard to escape the harsh reality of having to multitask on a daily basis. As much as you would like to be able to complete all your daily tasks, you must be aware that our productivity levels are not always the same. After creating your list of priorities, determine how productive you are and how many tasks you can handle on that particular day. Instead of overextending yourself, focus your efforts on doing your best on the tasks at hand.

We all do a little or more time management in our daily tasks. It has always been a practice, that we use to get things done. From lists, to prioritizing our tasks, to more advanced techniques, we try and keep ourselves organised in order to be more productive. At the end of the day we look at what we accomplished to decide if we feel it was a productive or wasted day.

As a developer you are responsible for managing your work through a set of skills, tools, techniques and knowledge that will meet the project requirements. As Napoleon once said, only properly planned things can produce a desired result, you need to be able to organize your time wisely. Therefore, a little time management is impetuous for each of us.

In this article we want to talk about different tools and practices that can help you manage your time and daily tasks. In other words, become your own project manager.

1. Plan your day

Planning your day before it starts will save you a lot of time you would otherwise loose. This is a fact. You can just look at the mass of motivational articles and daily routines of famous people, to see that a planned day is a productive day.

For us developers, the day can vary, depending on the stage the project is at. A day can start with a team meeting, then work on different tasks. But it also can be interrupted by different bugs, errors or a solution to a complex requirement, that just seems to escape you. This can be very frustrating, but rewarding when you solve it.

Useful tools:

• Getplan – This is a great tool for very small teams or individuals that want to plan their workday right
• Todoist – Their aim is to uncluster your mind and help you keep track of your daily tasks
• Google keep – Based on lists making, very easy to use and helpful in prioritizing your day

2. Use a time limit

When planning your day, try and add a time limit for each of your daily tasks. Having a deadline for your activities will keep you on track and also motivate you to keep focus for the task in progress.

During a day we can easily get distracted. Emails, colleagues asking for our help or just an open space office with a lot of flickering and chit-chat can interrupt our train of thoughts. You are not used to estimate your work or stop after you start? Use a timer. Stopwatch, anything that will keep you on track during your tasks.

3. Reduce distractions

We can all fool ourselves that we can keep engaged and block out distractions. But that is just naive. A Facebook notification, a phone call, email, Skype, or just the coffee machine sound reminding you it is a good idea to get up and have another cup.

Interruptions kill your productivity. You should organize your day in such a manner that you have uninterrupted period of work time. Working as a developer it takes a while to get in and out of the zone. Why compromise the quality of your code, when you can simply reduce the factors of distraction surrounding you.

Useful tools:

• Stay Focused – a free Chrome extension that lets you selectively block time-sucking websites
• Focus – a Mac app that sits in the menu bar, blocking out distractions and helping you get work done
• Rescue Time – it is a distraction killing machine. It gives you a clear report of your daily habits so you can be more productive

4. But don't forget to take breaks

You might think we are contradicting the core of this article with this point, but hear us out. If you did in fact plan you day, used a time limit and focused on your work, then for sure you deserve a little break. These can in fact make you more productive. A clearer mind goes a long way. Short walks, listening to music or talking while having a coffee break between tasks can improve your work efficiency.

Useful tools:

• EyeLeo – is an app that regularly reminds you to take short breaks for your eyes
• Stretchly – a cross-platform open source app that reminds you to take breaks when working with computer
• Stand up -a flexible work breaker that encourages you to stand up from your desk and move a little

5. Automating Tasks

If possible, you should automate some of your daily tasks. Because our work tends to be repetitive at times, we could save up a little with this. To automate some of your task you just have to find the right tool. In this world of development we are very familiar with the open source programs that can help us in our daily tasks, such as GitHub.

Tasks 1 0 3 – Manage Your Daily Tasks Must

You do not have to use an existing one, you can write your own and new tool. Just keep in mind that by taking care of the mundane tasks that can take precious time, we can save up time and invest it in other tasks or projects.

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In conclusion

Tasks 1 0 3 – Manage Your Daily Tasks Include

Working on your time management skills will only be beneficial for you on the long run. Start with baby steps, gain a healthy and new habit of stretching at work and making lists to priorities your daily tasks. Good luck in finding the right option for you!